Job Description
- Oversee general office operations (files, records, and supplies, correspondence).
- Implement government rules, procedures, and Secretariat Instructions.
- Draft official documents, summaries, and notifications.
- Manage personnel matters: leave, transfers, promotions, disciplinary cases.
- Liaise with other departments and public entities.
- Prepare reports, briefs, and presentations for senior officials.
- Monitor departmental budgets, procurement, and logistics.
- Ensure policy compliance and regulatory adherence.
- Organize departmental meetings, workshops, and events.
- Maintain government assets, office buildings, and vehicles.
- Handle public complaints and internal grievances.
- Support performance management systems.
- Maintain and update departmental accounts and ledgers.
- Prepare and submit monthly, quarterly, and annual financial reports.
- Monitor budget allocations, expenditures, and variances.
- Ensure compliance with government financial rules (e.g., GFR, Treasury Rules).
- Process bills, payments, and vouchers for approval.
- Handle payroll and related disbursements for staff.
- Coordinate audits and provide necessary documentation to auditors.
- Manage reconciliation of bank statements with departmental records.
- Maintain records for procurements, advances, and recoveries.
- Assist in financial planning and forecasting.
- Ensure proper record-keeping for all financial transactions.
- Support financial oversight and internal controls.
- Any other tasks assigned by the Competent Authority
Job Responsibilities
- Oversee general office operations (files, records, and supplies, correspondence).
- Implement government rules, procedures, and Secretariat Instructions.
- Draft official documents, summaries, and notifications.
- Manage personnel matters: leave, transfers, promotions, disciplinary cases.
- Liaise with other departments and public entities.
- Prepare reports, briefs, and presentations for senior officials.
- Monitor departmental budgets, procurement, and logistics.
- Ensure policy compliance and regulatory adherence.
- Organize departmental meetings, workshops, and events.
- Maintain government assets, office buildings, and vehicles.
- Handle public complaints and internal grievances.
- Support performance management systems.
- Maintain and update departmental accounts and ledgers.
- Prepare and submit monthly, quarterly, and annual financial reports.
- Monitor budget allocations, expenditures, and variances.
- Ensure compliance with government financial rules (e.g., GFR, Treasury Rules).
- Process bills, payments, and vouchers for approval.
- Handle payroll and related disbursements for staff.
- Coordinate audits and provide necessary documentation to auditors.
- Manage reconciliation of bank statements with departmental records.
- Maintain records for procurements, advances, and recoveries.
- Assist in financial planning and forecasting.
- Ensure proper record-keeping for all financial transactions.
- Support financial oversight and internal controls.
- Any other tasks assigned by the Competent Authority
Degree Level
- Masters/Bachelors (Hons)
- 16 Years of Education
Degree Area
- Business Administration
- Public Administration
- Management Sciences
